Today’s appointment reminder clients prefer text reminders most as they instantly receive them as SMS in their phones. This makes it necessary and important for you to send the right message.
SMS reminders are less disruptive, boost appointment attendance and provide your clients with an easy, two-way interaction with your business.
Most appointment reminder providers have a 160-character limit for your messages. Our Appointment Reminder solution allows you send SMS reminder messages of up-to 320 characters.
Whenever you ask clients to reply (highly recommended), and experience low response rate (rarely happens), you can always try a different message. Businesses get high reply rates when they prompt clients to reply.
To make your work easier, we’ve grouped text reminders templates by industry (type of business). For each industry you will get useful SMS reminder templates for different purposes that you can use as is or customize to suite your business.
Getting started: What are text message templates and how do they work?
Text/SMS message templates are preset texts that enable businesses to quickly send common confirmation and reminder messages to clients and patients using appointment reminder and scheduling software.
Text message templates are synonymous to SMS message templates. They both involve sending and receiving short preset appointment confirmation and reminder messages to mobile phones.
The ready-made text message templates use dynamic fields to automatically pull data from your customers’ details and insert them into the messages when sending out the reminders.
Appointment Reminder text message templates have a rich set of dynamic data strings to automatically insert your customer’s details. You can insert appropriate dynamic data when creating, personalizing, or editing text reminders in Appointment Reminder app.
With appointment reminder scheduling app, you can automatically insert different date formats, client name, time, rescheduling, confirmation, and zoom links, name of calendar, or use custom fields.
Text messages for appointment reminders and confirmations should always have:
Start sending effective appointment reminders and confirmations with text templates for your business clients and patients.
Hello [CUSTOMER-NAME]. Reply “YES” to confirm your appointment on [DATE] [TIME], reschedule at [LINK] or call [PHONE-NUMBER] for help. [SPA-NAME].
Hi [CUSTOMER-NAME]! You’ve cancelled your haircut appointment on [DATE] [TIME] at [BUSINESS-NAME]. You can still reschedule at [LINK]. [YOUR-NAME]
View more SMS message templates for salon, barber and spa appointment confirmation, reminder, cancellation, rescheduling, offers and discounts, after-service follow-up, feedback, reviews, referrals, and preparing them for their appointments.
Hello [CLIENT-NAME]! Reply YES to confirm your appointment booked at [HEALTH-FACILITY] on [DATE] [TIME]. Reply to this message or call [PHONE] for help.
Hello [CLIENT-NAME]. This is a friendly reminder of your upcoming appointment on [DATE] [TIME]. Please plan to attend. Call [PHONE-NUMBER] for any help or simply reply to this message. [CORRESPONDENT-NAME], [FACILITY-NAME].
Check out more text templates for online medical patients, doctors, and healthcare appointment scheduling and confirmation software.
Hello [LEARNER-NAME]. Please reply YES to confirm your appointment for private driving lessons on [DATE] [TIME]. Reply NO to cancel or reschedule at [INSERT-LINK]. [INSTRUCTOR-NAME].
Dear [CLIENT-NAME], please show up at your driving lessons with [DOCUMENT-1], [DOCUMENT-2], & [DOCUMENT-3] on [DATE] [TIME]. [DRIVING-COACH]/[DRIVING-SCHOOL].
Here are more driving lessons SMS reminder and text templates for drivers and driving schools’ appointment scheduling app. Quick messages for appointment confirmation, requirements, schedule changes and updates, exam notification, feedback, client referrals, review request, follow up messages, discounts and offers.
[CUSTOMER-NAME], its [GYM-INSTRUCTOR] at [GYM-NAME]. Reply YES to confirm your appointment on [DATE [TIME]. Reply to this message for help or call [PHONE-NUMBER].
Hey [CUSTOMER-NAME], it’s [YOUR-NAME] at [YOGA-CENTER]. We’ll be closed for maintenance on [DATE] from [START-TIME] to [END-TIME]. Plan accordingly to avoid inconvenience. Namaste!
View more text templates for online yoga, gym, and fitness appointment booking and scheduling app. Effectively minimize no-shows, increase attendance, grow your revenues and your business.
Hello [CUSTOMER-NAME]. [AGENT-NAME] at [BUSINESS-NAME]. [DOCUMENT-1] & [DOCUMENT-2] are missing. Please send them to me via [INSERT-EMAIL]. Reply to this message or call me on [PHONE-NUMBER] for any help.
Hello [CUSTOMER-NAME]! We hope you enjoyed the quick claim processing for your [DAMAGED-PROPERTY-NAME]. Please give us a Google review at [INSERT-LINK] and help us reach more clients. [AGENT-NAME], [BUSINESS-NAME].
See more SMS reminder message templates for insurance agents and brokers appointment reminder and scheduling software.
Hello [STAFF-NAME]! The [CONFERENCE-NAME] conference will be held at [PLACE-NAME] on [DATE], [TIME]. Book at [INSERT-LINK]. [ORGANIZATION-NAME].
Hi [NEW-STAFF-NAME]. Join your departmental orientation program via [INSERT-LINK] every Wednesday at [TIME] in the next four weeks. [ORGANIZATION-NAME].
**View more text templates for recruiting, interviews, and human resources **appointment reminder and booking app.
[CUSTOMER-NAME], Your booked appointment at [SERVICE-CENTER] on [DATE] [TIME] is 24hrs away. Plan to arrive at least 15 minutes earlier.
Hi [CUSTOMER-NAME], we’ve completed servicing your car and it’s ready for pickup. [YOUR-NAME] at [SERVICE-CENTER].
Check out more SMS and text templates for car dealers, automotive services and repairs appointment booking and scheduling app.
Dear [NAME], your therapy session with [THERAPIST-NAME] on [DATE] [TIME] is in 48 hours. Reply to this message or call [PHONE-NUMBER] for help. See you there!
Hi [PROSPECT-NAME]. Your [DATE] [TIME] appointment with [COUNSELOR] is in 3 hrs. Keep time. Call [PHONE-NUMBER] or reply to this message for help.
Check more SMS message templates for counseling and therapy serives for client appointments.
Hi [CLIENT-NAME], you’ve booked a property valuation appointment on [DATE] [TIME]. Reply YES to confirm. Tel: [PHONE-NUMBER]. [REALTOR-NAME].
Hello [CLIENT-NAME]! Reply YES to confirm your realtor appointment with [REALTOR-AGENCY]. Call [PHONE-NUMBER] for help.
See your text templates for real estate appointments
Hey [CLIENT-NAME]! An appointment has just opened on [DATE] [TIME]. Book by [TIME] to reserve via [LINK]. Reply to this message or call [PHONE-NUMBER] we book for you. [NAME], [TATTOO-STUDIO].
Hi [CUSTOMER-NAME]. You’re on our priority waitlist and if you’re available, please book an open appointment that has become available at [TIME] via [LINK]. Book by [TIME], reply to this message or call [PHONE-NUMBER] we help you book. [TATTOO-ARTIST].
Here are more text SMS template messages for tatto businesses and artists
[NAME], Reply YES to confirm your appointment with [DEPARTMENT-NAME] on [DATE] [TIME]. Call customer care desk at [PHONE-NUMBER] for help.
Dear [NAME]. You’ve booked an appointment with [NAME] at [OFFICE]. Reply YES to confirm or call [PHONE-NUMBER] for assistance.
Browse more text and SMS template messages for government and local government services
Hey [CLIENT-NAME], get 50% off massage sessions at [MASSAGE-BUSINESS] when you book by [DATE] at [LINK]. Offer valid until [DATE]. Reply to this message or call [PHONE-NUMBER] for inquiries.
Hi [CLIENT-NAME]! Schedule a massage session at [MASSAGE-PARLOR] for a 30% discount on regular prices for bookings made by [DATE]. Reply to this message for inquiries. Help line [PHONE-NUMBER]. [YOUR-NAME]
View more massage therapist SMS and text message templates
Hi [CLIENT-NAME], confirm your career consultancy appointment with [EDUCATIONAL-CENTER] booked on [DATE] [TIME] with a YES. Reply to this message to ask for help.
Hello [CLIENT-NAME], you’ve booked an appointment on [DATE [TIME] with [EDUCATIONIST-NAME]. Confirm with YES. Help-line [TEL-NO.].
Browse more text and SMS templates for massage service appointments
Hi [BUSINESS-OWNER], attend your upcoming appointment on [DATE] [TIME] via Zoom link [INSERT-LINK]. Reply to this message or call [PHONE-NO.] for support. [TAX-CONSULTANCY].
Hello [CLIENT-NAME]. Access your virtual appointment schedule with [CPA-PROFESSIONAL] via Zoom link [INSERT-LINK]. Call [PHONE-NO.] or reply to this message for help.
Check more SMS text templates for CPAs, bookkeepers, and tax professional service appointments
Hi [FINANCE-CLIENT]. Kindly reply YES to confirm your finance planning appointment booked with [FINANCE-CONSULTANT] on [DATE] [TIME]. Regards!
Hello [CLIENT-NAME]. You’ve booked a money session with [MONEY-COACH] on [DATE] [TIME]. Reply YES to confirm or call [PHONE-NUMBER] for help.
Hey [COACHING-CLIENT]. You’ve booked your appointment with [FINANCE-FIRM]. Please reply YES to confirm or reply to this message for help. [YOUR-NAME].
Browse more SMS and text templates for finance and money consulting services
Hello [BUSINESS-CLIENT]. Your legal consultation session on [DATE] [TIME] is in 3 days. Plan to arrive in time. Reply to this message or contact me on [PHONE-NUMBER] for support. [LEGAL-PROFESSIONAL].
Hi [CLIENT-NAME], its 24 Hrs. to your legal counsel appointment on [DATE] [TIME] at [LEGISLATOR-BUSINESS]. Get help by contacting us via [PHONE-NUMBER] or replying to this message.
Check out more text and SMS templates for legal services appointments
[CLIENT-NAME], confirm your [DATE] [TIME] pet grooming appointment with [PET-GROOMER] by replying YES. Call [PHONE-NUMBER] to reschedule.
[PET-OWNER], reply YES to confirm your appointment at [PET-GROOMING] on [DATE] [TIME] or reschedule at [LINK]. Help line [PHONE-NUMBER].
View more SMS and text message templates for pet grooming, veterinary, and animal care services
It’s almost time [STUDENT-NAME]! Your [DATE] [TIME] language service appointment is in 3 Hrs. Arrive 15 minutes in advance. [NAME], [LANGUAGE-SERVICES].
Finally [LANGUAGE-CLIENT], your appointment [DATE] [TIME] with [LANGUAGE-EXPERT] is in 60 mins. Welcome! Reply to this message for help.
Pick more SMS and text message templates for language training and coaching services appointment service
Hey [PHOTOGRAPHY-CLIENT], your corporate photography session on [DATE] [TIME] is a week away. Welcome to our studios. [NAME], [PHOTOGRAPHY-STUDIO].
[PHOTOGRAPHY-CLIENT], its [NAME] at [PHOTO-STUDIO]. Your family photo appointment on [DATE] [TIME] is in 24 hours. See you there. Reply to this message for support.
View more text and SMS message templates for photographers and photography studios appointments