4.9
(154)
4.8
Capterra
HIPAA Compliant

Your patients miss appointments.
Not anymore.

HIPAA-compliant reminders, online booking, and two-way patient messaging — without the complexity or cost of an all-in-one EHR.

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Trusted since 2012 · 400+ healthcare practices · Free 14-day trial · Cancel anytime

app.appointmentreminder.com
‹November 2023›
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Providers (16)+
Select all (16)
✓
Dr. Sarah Chen
✓
Dr. James Okafor
✓
Dr. Maria Santos
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Dr. Raj Patel
✓
Dr. Emily Watson
✓
Dr. Hiroshi Tanaka
✓
Dr. Fatima Al-Rashid
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Dr. David Kim
✓
Dr. Priya Sharma
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Dr. Michael Johnson
✓
Dr. Aisha Williams
✓
Dr. Carlos Rivera
✓
Dr. Lisa Nguyen
✓
Dr. Ahmed Hassan
✓
Dr. Rachel O'Brien
✓
Dr. Wei Zhang
Appointment Reminder
CalendarCustomers▾Manual▾Imports▾Reports▾Settings▾Online Booking
Send Messages
‹›+ NewJune 2023
TodayDayWeekMonthAgendaTimeline DaySide By Side
All Providers — Week of June 5, 2023
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
✓Karen Mitchell
✓David Park
✓Rosa Gutierrez
2
✓James Lee
✓Amara Osei
3
✓Tom Bradley
✓Yuki Nakamura
✓Sofia Reyes
✓Brian O'Malley
4
✓Priya Mehta
✓Liam Chen
✓Aisha Johnson
✓Marcus Webb
✓Elena Volkov
5
✓Jin-Ho Park
✓Fatima Diallo
✓Ryan Murphy
✓Mei-Lin Wu
✓Carlos Mendez
6
✓Sarah Thompson
✓Kofi Mensah
✓Diana Petrov
✓Raj Kapoor
7
✓Emily Watson
✓Hassan Ali
✓Lisa Tran
8
✓Michael Brown
✓Yuna Kim
✓Jorge Castillo
✓Anna Johansson
✓Tariq Hussain
9
✓Rachel Green
✓Wei Chen
✓Olga Romanova
10
✓Kenji Yamamoto
✓Nadia Khoury
✓Patrick Sullivan
✓Lakshmi Nair
✓Andre Williams
11
✓Maria Santos
✓Daniel Okafor
✓Hana Sato
✓Clara Fitzgerald
✓Ravi Sharma
✓Nicole Dubois
12
✓Omar Hassan
✓Suki Tanaka
✓Eva Martinez
✓John Kim
✓Aaliyah Jackson
13
✓Tomoko Ito
✓Benjamin Archer
✓Zara Malik
✓Luis Herrera
14
✓Grace Okonkwo
✓Vikram Singh
✓Chloe Laurent
✓Sean O'Brien
15
✓Hiroshi Sato
✓Amira Farouk
✓Tyler Brooks
✓Min-Ji Lee
✓Isabella Cruz
16
✓Nathan Williams
✓Yoko Watanabe
✓Deepa Gupta
17
✓Kwame Asante
✓Sophie Martin
✓Arjun Reddy
✓Laura Eriksson
✓Chen Wei
18
✓Fatou Diop
✓James McCarthy
✓Rina Patel
✓Oscar Ramirez
✓Hannah Kim
✓Dmitri Volkov
19
✓Aiko Tanaka
✓Brandon Harris
✓Leila Aziz
✓Marcus Chen
20
✓Nia Campbell
✓Takeshi Mori
✓Gabriela Silva
✓Robert Nguyen
✓Priti Shah
21
✓Emeka Obi
✓Sakura Hayashi
✓David Fernandez
✓Ingrid Larsen
22
✓Jasmine Lee
✓Abdul Rahman
✓Monica Torres
✓Kevin Park
✓Aya Nakamura
23
✓Chioma Eze
✓Marco Bianchi
✓Sunita Rao
24
✓Lena Schmidt
✓Darius Thompson
✓Mei Huang
✓Alejandro Vega
✓Fiona O'Connell
25
✓Youssef Mansour
✓Katie Suzuki
✓Rashid Khan
✓Julia Andersson
✓Tao Lin
✓Adwoa Mensah
26
✓Sanjay Gupta
✓Michelle Davis
✓Haruto Sato
✓Carmen Ruiz
27
✓Oluwaseun Ade
✓Mika Johansson
✓Raj Patel
✓Christine Kim
✓Pablo Morales
28
✓Ananya Das
✓Kyle Mitchell
✓Naomi Watanabe
✓Ibrahim Diallo
29
✓Svetlana Ivanova
✓Derek Chang
✓Amina Yusuf
✓Lucas Pereira
✓Yui Takahashi
30
✓Kofi Appiah
✓Elena Rodriguez
✓Akira Kimura
✓Blessing Okafor
400+
Healthcare practices
10yr
Proven reliability
<3min
Time to first reminder
35%
Avg no-show reduction

Based on Appointment Reminder customer data, 2024-2026. No-show reduction varies by practice.

You don't need a $500/month EHR to reduce no-shows

Most practice management platforms charge hundreds per month and take weeks to implement. You just need patients to show up, book easily, and stay in touch.

The all-in-one trap
✕Pay $300-650/month for features you'll never use
✕Weeks of onboarding and staff training
✕Locked into complex systems with long contracts
✕Reminders are an afterthought, not the core product
✕Support tickets disappear into a queue
What you actually need
✓Patients reminded automatically via SMS, email, or voice
✓Online booking so patients schedule themselves 24/7
✓Two-way texting — patients reply, you see it instantly
✓Set up in minutes, not weeks. Works with Google Calendar
✓Real humans answer when you call support

Every patient conversation, one inbox

Patients reply to reminders, ask questions, and confirm appointments — all visible in real time. No more checking your phone.

app.appointmentreminder.com
CalendarCustomers▾Manual▾Imports▾Reports▾Settings▾Online Booking
Send Messages
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Messages (2,847)
🔍Search by name, phone, em
👤
Aisha Kamara01/12/2025
You: Hello Aisha Kamar
👤
Raj Patel10/10/2025
You: Hi at 2:00 am - I ju
👤
Mei-Lin Wu30/09/2025
You: Thanks!
👤
[C] Carlos Fernandez20/08/2025
You: Hello
👤
#10 Naomi Kimura20/08/2025
You: Appointment reminder
👤
James Okafor29/10/2024
You: See you in the CBD s
👤
Priya Sharma29/10/2024
You: See you in the CBD s
👤
Emily Watson21/08/2024
You: Hello Matthew this i
👤
Hiroshi Tanaka21/08/2024
You: Hello Matthew Skilto
aisha kamara aisha.kamara@gmail.com
aisha.kamara@gmail.com
⋯
Monday, 01 Dec 2025
Hello aisha.kamara@gmail.com As requested - Appointment reminder with Appointment Reminder on Tuesday, 02 December from 2:15 pm. Thankyou.
🔒
✓ Delivered ✉ Confirmed by Email 01:12 pm
m
Thank you. See you then. -Aisha
✓ Delivered ✉ Confirmed by Email 01:14 pm
Use Macro
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Type a message...
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5/160 characters | Used SMS: 1
👤
aisha kamara
aisha.kamara@gmail.com
InfoAppointments (1)Notes (0)
Mobile phone
Email Addressaisha.kamara@g mail.com
Telephone
Time zoneEAST
Groups
Send Reminders viaEmail
No-Shows0

Everything your practice needs to stay full

No bloat. No features you'll never touch. Just patient communication that works.

Bulk Messaging

Send appointment recalls, office announcements, or holiday closures to your entire patient list. Target by last visit, appointment type, or custom groups.

View All Features →
No-Show Cost Calculator
See how much no-shows cost you
How to Reduce No-Shows
15 proven strategies
SMS Templates
60+ ready-to-use templates
Compare Solutions
See how we stack up

Trusted by practices across healthcare

From solo chiropractors to multi-location therapy clinics

"Missed appointments waste our valuable clinic time and cause unnecessary stress to our staff. We've slashed our DNA rate using Appointment Reminder, and our clients love the convenient TXTs. I have also been very impressed by the usability, customization options, and reliability of the system."

Kyle Beggs
Kyle Beggs
Orthodontist

"Appointment Reminder is a great tool for our clients to receive a reminder before their appointment. We have used this app for around 5 years now and is truly worth the very low monthly subscription. Very timely responses. I would highly recommend Appointment Reminder."

Deb Ferrara
Deb Ferrara
Yes Unlimited Australia

"I am a psychiatrist in private practice. I have been using Appointment Reminder for a few years and couldn't live without it. It has helped structure my practice and eliminated no-shows. It works in the background with no extra effort on my part. The customer support is excellent and personal."

B
BordenStClinic
Psychiatrist, Private Practice
ChiropracticPhysical TherapyMental HealthDentalOptometryMedical ClinicsVeterinaryAllied Health
Security & Compliance

HIPAA compliant from day one

Patient communication requires healthcare-grade security. Unlike generic scheduling tools, we're built for it. BAA included with every healthcare account.

Business Associate Agreement (BAA) available
End-to-end encrypted message delivery
Secure data storage with full audit trail
PHI handling compliant with HIPAA Privacy Rule
SOC 2 aligned security practices
🛡️
Why HIPAA matters for reminders

Appointment details are Protected Health Information (PHI). Sending them through non-compliant tools like Calendly, Mailchimp, or generic SMS services puts your practice at risk. We handle PHI properly so you don't have to worry.

Simple pricing. No surprises.

Plans from $29/month. Unlimited calendars and unlimited users included on every plan. 14-day free trial.

View Pricing Plans →

Frequently asked questions

Everything you need to know before getting started.

Yes. Appointment Reminder is fully HIPAA compliant. We provide a Business Associate Agreement (BAA) with every healthcare account at no additional cost. All patient data is encrypted in transit and at rest, and we maintain a complete audit trail of all message activity. Appointment details are Protected Health Information (PHI), which means sending them through non-compliant tools like Calendly, Mailchimp, or generic SMS services puts your practice at risk of HIPAA violations.
Yes. Appointment Reminder integrates directly with Google Calendar, Office 365, Outlook Calendar, and Apple iCloud Calendar. When you add an appointment to your calendar, reminders are sent automatically based on your configured timing and message templates. The integration syncs in real time, so changes to appointments are reflected immediately. You can also use the built-in Appointment Reminder calendar if you prefer.
Most healthcare practices are fully set up and sending their first reminder within 3 minutes. You connect your calendar (Google Calendar, Outlook, or Office 365), customize your reminder message template, set your preferred timing (for example, 24 hours and 1 hour before the appointment), and you are live. No IT department required, no complex onboarding process, and no training needed for staff.
While we have deep roots in healthcare, roughly half of our customers come from other industries. We serve financial advisors, tax accountants & CPAs, lawyers & law firms, real estate agents, counselors & therapists, massage therapists, salons & spas, tattoo shops, education services, driving schools, music teachers, language schools, fitness & personal trainers, photographers, government offices, inside sales teams, and HR & recruiting firms. Any business that runs on appointments can benefit — see all industries.
Yes. Appointment Reminder supports full two-way SMS messaging. Patients can reply to confirm their appointment, request a reschedule, ask questions, or cancel. All replies appear in a unified communications inbox where your staff can see and respond to every patient message in real time. You can also receive email notifications when patients reply.
Appointment Reminder reduces no-shows by sending automated reminders via SMS text message, email, and voice calls at configurable intervals before each appointment. Most practices send a reminder 24 hours before and again 1 hour before the appointment. Patients can confirm with a single reply, and unconfirmed patients are flagged so staff can follow up. Healthcare practices using Appointment Reminder report an average 35% reduction in no-shows, with some practices reporting reductions of up to 90%.
Many EHR and practice management platforms like SimplePractice, Jane App, or Dentrix include basic reminder features, but they are often an afterthought rather than a core product. Common issues include limited customization, no two-way messaging, unreliable delivery, and the reminder feature being bundled with a $300-650 per month platform fee. Appointment Reminder is a dedicated reminder service starting at $29 per month that focuses entirely on getting patients to show up, with advanced features like multi-channel delivery, two-way messaging, online booking, and detailed confirmation tracking.
Yes. Appointment Reminder supports multiple provider calendars and multiple locations within a single account. You can set up side-by-side calendars for each provider, customize reminder messages per provider or appointment type, and manage all patient communications from one unified inbox.
No problem. You can import appointments from any system using our file import — just upload a CSV, Excel, or any file your system exports. The system remembers your column mappings, so after the first time it takes less than 10 minutes a day. You can also include custom fields like provider name or location and use them in your reminder templates. If your file format isn't supported, we'll build a custom parser for you.

Patients who get reminders show up.

Every empty chair is lost revenue. Start sending HIPAA-compliant reminders today — your first two weeks are free.

Get Started Free →

Cancel anytime · BAA included