4.9
(154)
4.8
Capterra
Bank-Level Security

Missed appointments cost your business.
Fix it in 3 minutes.

Automated SMS, email, and voice appointment reminders that sync with your calendar. Clients confirm with a single reply. No complex software, no lock-in contracts.

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Trusted since 2012 · Used by businesses worldwide · Free 14-day trial · Cancel anytime

app.appointmentreminder.com
‹November 2023›
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Team (16)+
Select all (16)
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Sarah Chen
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James Okafor
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Maria Santos
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Raj Patel
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Emily Watson
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Hiroshi Tanaka
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Fatima Al-Rashid
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David Kim
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Priya Sharma
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Michael Johnson
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Aisha Williams
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Carlos Rivera
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Lisa Nguyen
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Ahmed Hassan
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Rachel O'Brien
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Wei Zhang
Appointment Reminder
CalendarCustomers▾Manual▾Imports▾Reports▾Settings▾Online Booking
Send Messages
‹›+ NewJune 2023
TodayDayWeekMonthAgendaTimeline DaySide By Side
All Calendars — Week of June 5, 2023
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
✓Karen Mitchell
✓David Park
✓Rosa Gutierrez
2
✓James Lee
✓Amara Osei
3
✓Tom Bradley
✓Yuki Nakamura
✓Sofia Reyes
✓Brian O'Malley
4
✓Priya Mehta
✓Liam Chen
✓Aisha Johnson
✓Marcus Webb
✓Elena Volkov
5
✓Jin-Ho Park
✓Fatima Diallo
✓Ryan Murphy
✓Mei-Lin Wu
✓Carlos Mendez
6
✓Sarah Thompson
✓Kofi Mensah
✓Diana Petrov
✓Raj Kapoor
7
✓Emily Watson
✓Hassan Ali
✓Lisa Tran
8
✓Michael Brown
✓Yuna Kim
✓Jorge Castillo
✓Anna Johansson
✓Tariq Hussain
9
✓Rachel Green
✓Wei Chen
✓Olga Romanova
10
✓Kenji Yamamoto
✓Nadia Khoury
✓Patrick Sullivan
✓Lakshmi Nair
✓Andre Williams
11
✓Maria Santos
✓Daniel Okafor
✓Hana Sato
✓Clara Fitzgerald
✓Ravi Sharma
✓Nicole Dubois
12
✓Omar Hassan
✓Suki Tanaka
✓Eva Martinez
✓John Kim
✓Aaliyah Jackson
13
✓Tomoko Ito
✓Benjamin Archer
✓Zara Malik
✓Luis Herrera
14
✓Grace Okonkwo
✓Vikram Singh
✓Chloe Laurent
✓Sean O'Brien
15
✓Hiroshi Sato
✓Amira Farouk
✓Tyler Brooks
✓Min-Ji Lee
✓Isabella Cruz
16
✓Nathan Williams
✓Yoko Watanabe
✓Deepa Gupta
17
✓Kwame Asante
✓Sophie Martin
✓Arjun Reddy
✓Laura Eriksson
✓Chen Wei
18
✓Fatou Diop
✓James McCarthy
✓Rina Patel
✓Oscar Ramirez
✓Hannah Kim
✓Dmitri Volkov
19
✓Aiko Tanaka
✓Brandon Harris
✓Leila Aziz
✓Marcus Chen
20
✓Nia Campbell
✓Takeshi Mori
✓Gabriela Silva
✓Robert Nguyen
✓Priti Shah
21
✓Emeka Obi
✓Sakura Hayashi
✓David Fernandez
✓Ingrid Larsen
22
✓Jasmine Lee
✓Abdul Rahman
✓Monica Torres
✓Kevin Park
✓Aya Nakamura
23
✓Chioma Eze
✓Marco Bianchi
✓Sunita Rao
24
✓Lena Schmidt
✓Darius Thompson
✓Mei Huang
✓Alejandro Vega
✓Fiona O'Connell
25
✓Youssef Mansour
✓Katie Suzuki
✓Rashid Khan
✓Julia Andersson
✓Tao Lin
✓Adwoa Mensah
26
✓Sanjay Gupta
✓Michelle Davis
✓Haruto Sato
✓Carmen Ruiz
27
✓Oluwaseun Ade
✓Mika Johansson
✓Raj Patel
✓Christine Kim
✓Pablo Morales
28
✓Ananya Das
✓Kyle Mitchell
✓Naomi Watanabe
✓Ibrahim Diallo
29
✓Svetlana Ivanova
✓Derek Chang
✓Amina Yusuf
✓Lucas Pereira
✓Yui Takahashi
30
✓Kofi Appiah
✓Elena Rodriguez
✓Akira Kimura
✓Blessing Okafor
10yr+
Proven reliability
<3min
Time to first reminder
35%
Avg no-show reduction
24/7
Online booking

Based on Appointment Reminder customer data, 2024-2026. No-show reduction varies by business.

You don't need expensive software to reduce no-shows

Most all-in-one platforms charge hundreds per month and take weeks to implement. You just need clients to show up, book easily, and stay in touch.

The all-in-one trap
✕Pay $100-500/month for features you'll never use
✕Weeks of onboarding and staff training
✕Locked into complex systems with long contracts
✕Reminders are an afterthought, not the core product
✕Support tickets disappear into a queue
What you actually need
✓Clients reminded automatically via SMS, email, or voice
✓Online booking so clients schedule themselves 24/7
✓Two-way texting — clients reply, you see it instantly
✓Set up in minutes, not weeks. Works with Google Calendar
✓Real humans answer when you call support

Every client conversation, one inbox

Clients reply to reminders, ask questions, and confirm appointments — all visible in real time. No more checking your phone.

app.appointmentreminder.com
CalendarCustomers▾Manual▾Imports▾Reports▾Settings▾Online Booking
Send Messages
💬0
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AK
InboxClosedSent
↻
Messages (2,847)
🔍Search by name, phone, em
👤
Aisha Kamara01/12/2025
You: Hello Aisha Kamar
👤
Raj Patel10/10/2025
You: Hi at 2:00 am - I ju
👤
Mei-Lin Wu30/09/2025
You: Thanks!
👤
[C] Carlos Fernandez20/08/2025
You: Hello
👤
#10 Naomi Kimura20/08/2025
You: Appointment reminder
👤
James Okafor29/10/2024
You: See you in the CBD s
👤
Priya Sharma29/10/2024
You: See you in the CBD s
👤
Emily Watson21/08/2024
You: Hello Matthew this i
👤
Hiroshi Tanaka21/08/2024
You: Hello Matthew Skilto
aisha kamara aisha.kamara@gmail.com
aisha.kamara@gmail.com
⋯
Monday, 01 Dec 2025
Hello aisha.kamara@gmail.com As requested - Appointment reminder with Appointment Reminder on Tuesday, 02 December from 2:15 pm. Thankyou.
🔒
✓ Delivered ✉ Confirmed by Email 01:12 pm
m
Thank you. See you then. -Aisha
✓ Delivered ✉ Confirmed by Email 01:14 pm
Use Macro
✉ Email ▾
Type a message...
➤
5/160 characters | Used SMS: 1
👤
aisha kamara
aisha.kamara@gmail.com
InfoAppointments (1)Notes (0)
Mobile phone
Email Addressaisha.kamara@g mail.com
Telephone
Time zoneEAST
Groups
Send Reminders viaEmail
No-Shows0

Everything your business needs to stay full

No bloat. No features you'll never touch. Just client communication that works.

Bulk Messaging

Send appointment recalls, announcements, or holiday closures to your entire client list. Target by last visit, appointment type, or custom groups.

View All Features →
No-Show Cost Calculator
See how much no-shows cost you
How to Reduce No-Shows
15 proven strategies
SMS Templates
60+ ready-to-use templates
Compare Solutions
See how we stack up

Trusted by businesses that run on appointments

From solo practitioners to multi-location businesses

"Missed appointments waste our valuable time and cause unnecessary stress to our staff. We've slashed our no-show rate using Appointment Reminder, and our clients love the convenient TXTs. I have also been very impressed by the usability, customization options, and reliability of the system."

Kyle Beggs
Kyle Beggs
Business Owner

"Appointment Reminder is a great tool for our clients to receive a reminder before their appointment. We have used this app for around 5 years now and is truly worth the very low monthly subscription. Very timely responses. I would highly recommend Appointment Reminder."

Deb Ferrara
Deb Ferrara
Yes Unlimited Australia

"I have been using Appointment Reminder for a few years and couldn't live without it. It has helped structure my business and eliminated no-shows. It works in the background with no extra effort on my part. The customer support is excellent and personal."

B
BordenStClinic
Small Business Owner
HealthcareProfessional ServicesBeauty & WellnessFinancial AdvisorsLegalReal EstateEducationConsulting
Privacy & Security

Your client data is safe with us

Appointment details contain sensitive personal information. Unlike generic tools like Calendly or Mailchimp, we're purpose-built for appointment reminders with security at the core.

Encrypted data transmission and storage
Full audit trail of all message activity
HIPAA compliant with BAA for healthcare
Secure message handling for client information
SOC 2 aligned security practices
🛡️
Why data security matters for reminders

Appointment details often contain sensitive personal information. Sending them through generic tools like Calendly, Mailchimp, or basic SMS services may not meet your industry's privacy requirements. We handle your client data properly so you don't have to worry.

Simple pricing. No surprises.

Plans from $29/month. Unlimited calendars and unlimited users included on every plan. 14-day free trial.

View Pricing Plans →

Frequently asked questions

Everything you need to know before getting started.

Yes. Appointment Reminder integrates directly with Google Calendar, Office 365, Outlook Calendar, and Apple iCloud Calendar. When you add an appointment to your calendar, reminders are sent automatically based on your configured timing and message templates. The integration syncs in real time, so changes to appointments are reflected immediately. You can also use the built-in Appointment Reminder calendar if you prefer.
Most businesses are fully set up and sending their first reminder within 3 minutes. Connect your calendar (Google Calendar, Outlook, or Office 365), customize your reminder message, set your preferred timing (for example, 24 hours and 1 hour before the appointment), and you're live. No IT department required, no complex onboarding process, and no training needed for staff.
Yes. Appointment Reminder supports full two-way SMS messaging. Clients can reply to confirm their appointment, request a reschedule, ask questions, or cancel. All replies appear in a unified communications inbox where your staff can see and respond in real time. You can also receive email notifications when clients reply.
Any business that runs on appointments. We serve healthcare practices, financial advisors, tax accountants & CPAs, lawyers & law firms, real estate agents, counselors & therapists, salons & spas, tattoo shops, education services, driving schools, fitness & personal trainers, photographers, and more — see all industries.
Absolutely. All data is encrypted in transit and at rest. We offer HIPAA compliance and a Business Associate Agreement (BAA) for healthcare accounts. A full audit trail is maintained for all message activity. Your data is never shared or sold.
Automated reminders are sent via SMS, email, and voice at configurable intervals before each appointment. Most businesses send a reminder 24 hours before and again 1 hour before. Clients confirm with a single reply, and unconfirmed clients are flagged so staff can follow up. Businesses report an average 35% reduction in no-shows, with some reporting reductions of up to 90%.
Yes. You can set up multiple calendars within a single account, customize reminder messages per team member or appointment type, and manage all communications from one inbox.
No problem. You can import appointments from any system using our file import — just upload a CSV, Excel, or any file your system exports. The system remembers your column mappings, so after the first time it takes just minutes. You can also include custom fields like team member name or location and use them in your reminder templates. If your file format isn't supported, we'll build a custom parser for you.

Clients who get reminders show up.

Every empty slot is lost revenue. Start sending automated reminders today — your first two weeks are free.

Get Started Free →

Free 14-day trial · Cancel anytime