Appointment Reminder Email Templates

 

Every business that relies on customer appointments shares one big problem: no shows. When customers fail to keep their appointments, your small business might waste valuable time tracking them down. Or worse, you might simply forfeit that hour of business and the revenue it was intended to bring in.

Calling customers to remind them of their appointments can be cumbersome and inefficient. That’s why email, text message reminders, and postcards are so popular. They save your business time and money—and most importantly, they help get people in the door.

If you’re struggling to come up with the perfect language to include in your reminder message, we’ve got you covered. We’ve created a list of appointment reminder email template samples, one of which is sure to fit your business style.

Do you own a dental practice or a law firm? Choose from one of our straightforward, no-nonsense email templates. Are you a pediatrician who enjoys making your little patients laugh? We’ve got fun email samples for you! Whether you want classy, elegant, silly, or professional, we’re sure you can find an appointment reminder template on this list to suit your needs.

To take the guesswork out of sending effective reminders, fill out the template of your choice and plug it in to our Appointment Reminder software. The software works seamlessly with popular scheduling apps like Outlook and Google Calendar to send automated text message, email, or phone alerts when they’re most effective. Stop wasting time and start saving money today!

Appointment Reminder Email Template Samples

Formal email reminder template 1: Medical practice

Subject: Your next appointment is [DATE-TIME].

Dear [CUSTOMER-NAME],

We wanted to remind you that you have an appointment with [PROVIDER-NAME] on [DATE] at [TIME].

Here are a few reminders about your appointment:

We look forward to seeing you on [DATE-TIME]. If you are unable to make your appointment, please call our office at [BUSINESS-PHONE] as soon as possible.

Sincerely,

[BUSINESS-NAME]

Formal email reminder template 2

Subject: Reminder-Your appointment on [DATE-TIME]

Dear [CUSTOMER-NAME],

This is a friendly reminder confirming your appointment with [PROVIDER-NAME] on [DATE-TIME]. Please try to arrive 15 minutes early and bring your [IMPORTANT-DOCUMENT].

If you have any questions or you need to reschedule, please call our office at [BUSINESS-PHONE]. Otherwise, we look forward to seeing you on [DATE-TIME]. Have a wonderful day!

Warm regards,

[BUSINESS-NAME]

Casual email reminder template 1

Subject: We’ll see you on [DATE-TIME]!

Hey there, [FIRST-NAME]! Just a quick reminder that you are scheduled for a visit to [BUSINESS NAME] on [DATE-TIME].

If you have any questions or you need to reschedule, don’t hesitate to call us at [BUSINESS-PHONE]. We’re here [BUSINESS-HOURS] on [BUSINESS-DAYS]. See you soon!

Best,

[BUSINESS-NAME]

Casual email reminder template 2

Hi, [FIRST-NAME]!

This is a friendly reminder that we have you scheduled for [NAME-OF-SERVICE] on [DATE-TIME]. You can find us at [BUSINESS-ADDRESS].

Don’t forget:

We’ll see you soon!

Best,

[BUSINESS-NAME]

Fun/Silly email reminder template 1

Subject: 😎 We’re excited to see you, [FIRST-NAME]!

Your next appointment with [BUSINESS-NAME] is on [DATE-TIME]. We’ll be counting the minutes!

If you need to reschedule, please give us a call. (Getting stood up is no fun at all.) Our number is [BUSINESS PHONE], and we’re here [BUSINESS-HOURS] on [BUSINESS-DAYS].

Have an outstanding day!

Best,

[BUSINESS-NAME]

Fun/Silly email reminder template 2

Subject: 😲 Hey, [FIRST-NAME] did you hear? 👂

We’re super-excited! 😃 Why? Because your next appointment is tomorrow! We’ll see you on [DATE-TIME] for your [SERVICE].

Just a few quick reminders to take care of a little business:

See you soon!

[BUSINESS-NAME]

Fun/Silly email reminder template 3: Party venue

Subject: [FIRST-NAME] will come out tomorrow!

Hey there, [FIRST-NAME]! Just a quick reminder that it’s your turn to stop by and see us tomorrow. Your party at [BUSINESS-NAME] will be at [DATE-TIME].

You and your guests are in for a great time. Your party package includes:

Your account balance of [AMOUNT] will be due at the time of the event. As always, you can contact your party planner, [EMPLOYEE-NAME], at any time with additional questions or requests. Our number is [BUSINESS-PHONE], and we are here [BUSINESS-HOURS].

Looking forward to seeing you tomorrow!

Best,

[BUSINESS NAME]

Warm email reminder template 1

Subject: [CUSTOMER-NAME], your next appointment is on [DATE-TIME]

Dear [FIRST-NAME],

We hope you’re doing well. We wanted to remind you that your next appointment with [PROVIDER-NAME] is scheduled for [DATE-TIME]. We look forward to seeing you then.

Please remember to bring your [IMPORTANT-DOCUMENT] and arrive on time.

We truly care about your well-being, so if you have any questions or needs in advance of your appointment, you are welcome to call us anytime at [BUSINESS-PHONE]. One of our [JOB-TITLE] will get back to you as soon as possible.

Warm regards,

[BUSINESS-NAME]

Warm reminder email template 2: Massage, beauty, or luxury service

Subject: [FIRST-NAME], your [SERVICE] is [DATE-TIME]

Dear [FIRST-NAME],

We look forward to welcoming you for your [SERVICE] on [DATE-TIME]. As always, please let us know if there is anything more we can do for you. You may call us at [BUSINESS-PHONE] with any questions or special requests.

Warm regards,

[BUSINESS-NAME]

Do you need a reliable, automated appointment reminder service to take your business to the next level? Grab a free trial of Appointment Reminder at the link here.