Google Calendar

Connect your Google Calendar in one click and let Appointment Reminder automatically sync every appointment in real time. Patients receive SMS, voice, and email reminders — and their confirmations flow right back to your calendar so your front desk always has the latest status.

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Key Features

Real-Time Two-Way Sync

New, changed, and cancelled appointments sync instantly between Google Calendar and Appointment Reminder — no duplicate entry, no stale data.

Automatic Patient Reminders

Every synced appointment triggers SMS, voice, and email reminders on the schedule you define — zero manual effort from your staff.

Confirmation Status in Calendar

When a patient confirms, reschedules, or cancels via text, the response is written back to your Google Calendar event in real time.

HIPAA-Compliant Messaging

All reminders are sent through a fully HIPAA-compliant platform with a signed BAA, so protected health information stays protected.

How It Works

1

Connect Your Google Account

Sign in with your Google credentials and authorize Appointment Reminder to access your calendar — takes under 60 seconds.

2

Configure Reminder Rules

Choose which calendars to sync and set your preferred reminder timing, channels (SMS, voice, email), and message templates.

3

Start Reducing No-Shows

Reminders go out automatically for every appointment — your team can focus on patients instead of phone calls.

All Features

SMS, email, voice & more

Pricing

Simple plans from $29/mo

Frequently Asked Questions

Yes. Appointment Reminder works with both personal Gmail and Google Workspace accounts, so your entire practice can connect.

Absolutely. The sync is real-time and bidirectional — edit or cancel an event in Google Calendar and the reminder updates instantly.

Yes. We sign a Business Associate Agreement (BAA) and all data is encrypted in transit and at rest. Google Workspace also supports HIPAA compliance with a BAA.

You can place the phone number in the event title, description, notes, or location field — formatting doesn't matter. Our system automatically detects phone numbers and email addresses wherever they appear in the event.

Yes. Any changes you make in Google Calendar — time, date, or details — are automatically reflected. Updated reminders will be sent based on the new appointment time.

Yes. If your scheduling tool syncs appointments into Google Calendar and includes a client phone number, Appointment Reminder detects it and sends reminders automatically.

When a client confirms, cancels, or reschedules, their response is added to the event — for example, '[CONFIRMED]' is appended to the event title and the event color can change based on the response.

Ready to reduce no-shows?

Connect Google Calendar and start sending automated reminders in minutes. Free 14-day trial — cancel anytime.

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